Legal Operations Coordinator
Job Code: LOC - 115
Revision Date: January 18, 2024
Starting Salary: $22.60 hourly; $47,006 annually
FLSA: Exempt
Overview
We
are an agency committed to innovative behavioral health services in
trauma-informed care that promote healing and recovery to instill a sense of
empowerment and foster a lifelong sense of resilience.
General
Description
The Legal Operations Coordinator manages
specific professional functions and administrative support and other services
to assist the legal team. Specific projects include Public Information, Board
Support, Policy Support, Contract Support, and other legal responsibilities.
Work is performed under minimal supervision and performance evaluation is based
upon completion of assignments and results obtained.
Duties
and Responsibilities
The
functions listed below are those that represent the majority of the time spent
working in this position. Management may assign additional functions related to
the type of work of the position as necessary.
- Prepares
and assists with the preparation of legal documents, affidavits, legal
correspondence and other documents, and organize and maintain documents in
paper or electronic filing system.
- Assists
in hiring and training internal support staff for the legal department. Trains
EHN personnel in the contract management system and other legal functions.
- Oversees the day-to-day workflow of
the department, by prioritizing the use of support staff and facilities, and assists
with legal research for attorneys as directed.
- Manages case files, ensuring that
summaries are properly prepared and updated, litigation files are properly and
securely maintained, and records and documents needed for litigation are
collected and organized.
- Uses Odyssey or other Court-based
technology to file, serve, receive and track Court filings on behalf of Legal
Unit attorneys.
- Manages responses to TPIA requests.
- Supports the CEO Executive Assistant
in Board meetings and projects, including taking lead role as Board secretary
for assigned committees.
- Manages the contract management
process.
- Track and update organization
policies.
- Documents and verifies expenses.
- Manages the daily operations of
information systems.
- Manages equipment, office services,
and facilities.
- Manages schedules and appointments
including trial dates and hearings, and meetings and travel.
- Maintains a professional and
positive work environment by facilitating effective communication and
information sharing among professional, paraprofessional, management, and
support staff.
- Prepares legal correspondence and
documentation.
- Participates in strategic planning
process with management to identify and accomplish short- and long-term
organizational goals.
- Prepares the organization's legal
budget and manages inventory.
- Develops and maintains records for
support staff including work records, payroll records, and performance reviews;
drafts and distributes reports of records as required.
- Maintains and updates law library or
other repository of legal department books, material, and resources.
- Coordinates travel arrangements and
reservations for attorneys and support staff.
- Ensures legal department files are
maintained and destroyed in compliance with record retention policies and
procedures.
- Oversees yearly budget for the
department and monitors monthly accounting records; provides related findings
to managing attorney.
- Serves as backup for office
functions including answering, screening, and directing phone calls; managing
mail; and printing or copying documents.
- Performs other related duties as
assigned.
Minimum
Education and Experience Requirements
Requires
a Bachelor degree in Paralegal, Human Resources, Criminal
Justice, Business Administration, Finance or related field required,
supplemented by six (6) years of progressively responsible experience in a
legal department with and one (1) year of supervisory or leadership experience; or an equivalent combination of education, training and
experience that provides the required knowledge, skills and abilities.
Required
Knowledge and Abilities
- Superior written and verbal
communication skills.
- Excellent interpersonal and customer
service skills.
- Meticulous and professional.
- Advanced understanding of office
management practices including knowledge of accounting procedures and
information systems.
- Ability to organize and prioritize
tasks, delegating when appropriate.
- Extremely proficient in Microsoft
Office Suite or other similar software program.
- Proficient in Odyssey for Court
filings.
- Ability to maintain confidential
records.
- Basic understanding of court and
administrative proceedings and documentation.
- Thorough understanding of lawsuit
summaries, litigation files, and proper maintenance of all legal records.
- Superior proficiency in
administrative tasks.
- Ability to work with minimal
supervision.
Physical
Demands
Performs
sedentary work that involves walking or standing some of the time and involves
exerting up to fifteen (15) pounds of force on a regular and recurring basis or
sustained keyboard operations.
Unavoidable
Hazards (Work Environment)
- Involves routine and frequent
exposure to:
- Bright/dim light; Dusts and
pollen.
- Other extreme hazards not
listed above.
Special
Certifications and Licenses
- Must possess and maintain a valid state Driver's License
with an acceptable driving record.
- Must
be able to pass a TB, criminal background and drug screen.
Americans
with Disabilities Act (ADA) Compliance
Emergence
Health Network is an Equal Opportunity Employer. ADA requires Emergence Health
Network to provide reasonable accommodations to qualified persons with
disabilities. Prospective and current employees are encouraged to discuss ADA
accommodations with management.
Other
Job Characteristics
- Staffing requirements,
including criteria that staff have diverse disciplinary backgrounds, have
necessary State required license and accreditation, and are culturally and
linguistically trained to serve the needs of the clinic's patient
population.
- Credentialed, certified, and
licensed professionals with adequate training in person-centered, family
centered, trauma informed, culturally-competent and recovery-oriented
care.
Note: This Class Description does not constitute an employment
agreement between the Emergence Health Network and an employee and is subject
to change by the Emergence Health Network as its needs change.