Jail Based Competency Restoration Office Coordinator

Job Code: OC - 105
Revision Date: February 16, 2024

Stating Salary: $15.40 hourly; $32,032 annually

FLSA: Non-Exempt

Overview

We are an agency committed to innovative behavioral health services in trauma-informed care that promote healing and recovery to instill a sense of empowerment and foster a lifelong sense of resilience.

General Description

The purpose of this job is to be primarily responsible for organizing and coordinating client court documentation and supporting office functions and responsibilities. This position functions as the main team information coordinator fielding messages for staff in the assigned Jail facility, coordinating appointments, as well as providing clinic clerical support. Educates patients regarding discharge planning and linking services.

This class works under close to general supervision according to set procedures but determines how or when to complete tasks.

Duties and Responsibilities

The functions listed below are those that represent much of the time spent working in this position. Management may assign additional functions related to the type of work of the position, as necessary.

• Will perform office coordination and duties in a jail setting, which can include but not limited to answering phone calls, emails, and other communications to staff and leadership.
  • Will utilize and document all client information within the electronic record or any designated software.
• If clients are open to more than one program, Office Coordinators will reach out to opened program and request closer to prevent duplicate services.

• Maintains compliance with all training requirements relevant to job duties, including but not limited to those pertaining to interactions with the detained population.
• Attends and documents outcomes of clinical supervision with JBCR team, including orientation and training, individual and group supervision. Participates in the documentation of staffing of cases with teams to provide ethical and evidence informed care to consumers.

• Ensures regulatory documentation via participation in monthly compliance audits and continuous assessment of proper documentation.
• Complies with jail protocols and reports any safety concerns to the appropriate jail personnel.
• Assists with data collection for contractual requirements and other required timely reporting, based on local, state and/or federal reporting requirements.
• Supports the responding to referrals and inquiries from community stakeholders regarding clients who suffer from mental illness and have been found incompetent, while involved in the criminal justice system and meet criteria based on referral form and process for JBCR programs.
• Other duties as assigned.

Minimum Education and Experience Requirements

Requires an Associate's degree supplemented by one (1) year of experience in office support, clerical or data entry, customer service or related field; or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Required Knowledge and Abilities

Knowledge of trauma-informed theories, principles, and practices (includes multi-faceted understanding of concepts such as community trauma, intergenerational and historical trauma, parallel processes, and universal precautions), preferred.

Physical Demands

Performs sedentary work that involves walking or standing some of the time and involves exerting up to ten (10) pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Involves routine and frequent exposure to:

• Bright/dim light
• Dusts and pollen
• Extreme heat and/or cold
• Wet or humid conditions
• Extreme noise levels
• Animals/wildlife.
• Vibration
• Fumes and/or noxious odors.
• Traffic
• Moving machinery
• Electrical shock
• Heights
• Radiation
• Disease/pathogens
• Toxic/caustic chemicals
• Explosives
• Violence
• Other extreme hazards not listed above.

Special Certifications and Licenses

• Must possess and maintain a valid state Driver's License with an acceptable driving record.
• Must be able to pass a TB, extensive criminal background performed by El Paso County Sheriff's Department and drug screen.

Americans with Disabilities Act (ADA) Compliance

Emergence Health Network is an Equal Opportunity Employer. ADA requires Emergence Health Network to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Other Job Characteristics

• Staffing requirements, including criteria that staff have diverse disciplinary backgrounds, have necessary State required license and accreditation, and are culturally and linguistically trained to serve the needs of the clinic's patient population.
• Credentialed, certified, and licensed professionals with adequate training in person-centered, family centered, trauma informed, culturally competent and recovery-oriented care.
• Work with stakeholders, clients, and family members, who engage in the criminal justice system.
• Responsible for adhering to the EHN common purpose and service framework to continuously provide exceptional care to all constituents.

Note: This Class Description does not constitute an employment agreement between the Emergence Health Network and an employee and is subject to change by the Emergence Health Network as its needs change.